Minutes:Board Meeting Minutes 20250520

Meeting Location

Meeting was Called to Order At: 1844

i3 Detroit 1481A Wordsworth St. Ferndale, MI 48220

And

Virtual

Pre-Meeting Preparation

• If you'd like to be included in the attendance, please add your name to the thread in the #meetings slack channel.
• Check mailbox for mail (bills, letters, etc.)

Virtual Meeting Etiquette

• Be excellent.
• Attendance and voting can be found in the #meetings slack channel.
• Please show up early if you are concerned about your audio.
• If there is no one waiting to speak feel free to do so at the next opportunity.
• If there is someone waiting to speak, please say that you are raising your hand in the google call chat. (This will be demonstrated)
• Please refrain from other side conversations, these can be distracting for the rest of the meeting and make it difficult for the chair to keep track of what's going on.

Officer Reports

Treasurer & Budget

Bank balance EOM	(includes $25,000 Grant in April 24)
Apr	$36,102.06 Net $11,102.06
May	$31,440.27 Net $6,440.27
Jun	$33,397.93 Net $8,397.93
Jul	$34,309.93 Net $9,309.93
Aug	$33,626.54 Net $8,626.54
Sept	$22,792.57 Net $12,770.16. Grant balance remaining $10,022.41 after CNC purchase
Oct	$24,432.28 Net $14,409.87.
Nov	$21,519.24 Net $11,672.21. Two rent checks (~5300) hitting in same month due to transition to EFT for rent payments
Dec	$22,826.76 Net $13,306.28.
Jan 2025	$22,607.51 Net $13,087.03.
Feb 2025	$24,771.69 Net $15,251.21.
Mar 2025	$30,289.94 Net $20,769.46.
Apr 2025	$30,915.44 Net $21,394.96.
Savings Balance	$55,050

• 2024 Tax Return filed
• Appealing the late filing penalty. Waiting on IRS response.

Secretary

Daniel was not in attendance. Jeff Burdick acting

President

Matt out; Frank presiding

Senior Vice President

Jeremy joined late, No update

VP of Membership

Membership has continued its duties to onboard, bringing 5 new members to active status since the last meeting while processing 12 new members through phase 1 and 6 through completing Phase 2. Current active membership including those on scholarship are at 207.

An update on the scholarship program. We had been waiting to process push existing scholarship holders to renew or process new applications while we worked through some of the issue causing us to be uncertain as to how many paying members we actually have, which sets our target for how many scholarships we should be able to accept. With that work complete we emailed everyone who had been on scholarship who's term had expired and gave them until May 16th to submit the application if they were seeking a renewal or let us know if they want to transition to a paid membership. With that deadline having just passed the Membership Committee (Frank Aloia, Thomas Burns and Andrew Youmans) will schedule a meeting to review and award renewals and new scholarships by the end of this month.

VP of Activities & Classes

Events

Date	Event	EventBrite Link
20 May 2025	Board Meeting (6:30pm, before member meeting)	N/A
20 May 2025	In Person/Online Member Meeting (7:30pm)	N/A
23 May 2025	Still Life Art	N/A
23 May 2025	Friday Night Tours	N/A
24 May 2025	Sewing build out	N/A
24 May 2025	Wilderness First Aid Training $70	https://forms.gle/9gz1FS8bbzdzovE18
30 May 2025	Friday Night Tours	N/A
31 May 2025	Sewing buildout	N/A
3 June 2025	In Person / Virtual Member Meeting	N/A
6 June 2025	Friday Night Tours	N/A
7 June 2025	Sewing buildout	N/A
8 June 2025	SSEMCO Tech Meeting	N/A
10 June 2025	Memberification & Treasurer Paperwork Party	N/A
12 June 2025	Kicad PCB Workshop (Classroom)	N/A
13 June 2025	Leather Lounge Fridays	N/A
13 June 2025	In-Person Friday Night Tours!	N/A
14 June 2025	Sewing buildout	N/A
14 June 2025	EMPUG Python Meetup	N/A
14 June 2025	Make a leather tote bag	https://www.eventbrite.com/e/make-a-leather-tote-bag-tickets-1364564612489?aff=oddtdtcreator
14 June 2025	POTLUCK	N/A
17 June 2025	Board Meeting	N/A
20 June 2025	In-Person Friday Night Tours!	N/A
21 June 2025	Media Zone Meetin	N/A
21 June 2025	Sewing zone buildout	N/A
27 June 2025	In-Person Friday Night Tours	N/A
27 June 2025	Still Life Art 2025	N/A
27 June 2025	Stitch a wallet or card case	https://www.eventbrite.com/e/stitch-a-wallet-or-card-case-tickets-1364584040599?aff=oddtdtcreator
28 June 2025	Sewing zone buildout	N/A
28 June 2025	Make a Leather Belt	https://www.eventbrite.com/e/make-a-leather-belt-tickets-1364587531039?aff=oddtdtcreator

EventBrite YTD

Zone	Gro$$	Eventfee	Eventpayproc	Net sales
Wood	$1,322.33	$70.04	$37.29	$1,215.00
Leather	$601.68	$34.71	$16.97	$550.00
Totals	$1,924.01	$104.75	$54.26	$1,765.00

Pulse Check

This is a reminder to check if any officer provided no report in three consecutive board meetings. If so, at this point in the Board meeting, we add an item to the subsequent Member Meeting agenda, to call for nominations or volunteers for the Board to appoint to that office at next month's Board meeting.

Committee Reports

Safety & Compliance Committee

Nothing to update.

Reports only expected in July.

Old Business

Prior Minutes

• Motion:
  Motion to approve last months minutes
  Moved by Mover; Seconded by Second
  Ayes Ayes / Nays Nays
  Result: ?
  • Board Meeting Minutes 20250415

frank move alex second 4 aye 2 abstain

CRM Replacement Status

email vote for CRM budget increase should go here

• Board approved increase for subscription to cover API
• Final pricing agreed with HelloClub
• Onboarding session with HelloClub to be scheduled to begin implementation

There was a discussion on RFID access on A-side.

New Business

Proposal:
Extend Sewing Zone Expansion spending through June.
Moved by Jan, Seconded by Jeff
7 Ayes / 0 Nays
Result: '

Proposal:
Add the mezzanine on B-side next to Wood Shop / above the cleaning supplies to the Storage Zone + turn it into overnight / short term storage (Proposed by: Aj)

Context
Right now, a decent amount of smaller projects and things that need to dry get left out on the tables in Commons or Wood Shop with a parking permit. This decreases the available working space for everyone else until the projects can be moved, and technically goes against the rules of parking permits (should only be in 'large project storage' or 'drying rack in MESA by kiln', but those aren't reasonable for certain projects). The B-side mezzanine is currently incredibly dusty and has things that haven't been touched since 2018. If it gets added to Storage Zone, Aj and Emerson could work on cleaning it up, organizing it, and setting up space for people to leave smaller projects (ex: glued up cutting boards / wood projects, small painted parts, cut up projects that haven't been glued yet, etc.) that's out of the way. This would free up working space for everyone else, and be safer for the WIP projects too, as they'd be less likely to get bumped or moved.

Aj has discussed this and gotten a thumbs up from Tim Clayson and Emerson Craven (reached out to Nick LaRocca too, but didn't get a response).
Moved by Aj, Seconded by Tim
7 Ayes / 0 Nays
Result: '

Proposal...?

Aj: I brought up the concept of making a Storage Committee in the last member meeting on 5/06. I was informed I can probably just do something like that and choose co-zone coordinators, but I'm mentioning it here anyway. We can skip over this if it's unnecessary.

I was also told 'committee' has a set definition and requirements in our bylaws and that this may change (may just make zones and committees the same thing?), so I was thinking of calling it 'Storage Reapers' instead. Basically, it'd be a group of people interested in helping maintain storage in the space. Reapers could help with annual / bi-annual Member Storage checks, keep an eye on member storage, and potentially help with organization if other Zone coordinators request such. I would still be Zone Coordinator, but this would hopefully help keep storage maintained and prevent any one person from getting burnt out by it, and would prevent things from falling apart as easily if I ever mysteriously disappear (not planned).

Please let me know if this is a good idea / bad idea / something I'm allowed to do, and what requirements / rules should be in place with respect to it, if any.

Any news from the city? Mara reached out and we have not heard back.

COWBELL

Action Item Summary

No action items.

Proposal Summary

Proposal	Moved By	Seconded By	Aye	Nay	Result
Extend Sewing Zone Expansion spending through June.	Jan	Jeff	7	0
Add the mezzanine on B-side next to Wood Shop / above the cleaning supplies to the Storage Zone + turn it into overnight / short term storage (Proposed by: Aj)	Aj	Tim	7	0

Meeting Metrics

• Time completed:
• Funds appropriated:
• Attendees:

Attendance

1. Chair
2. Secretary

Previous Meeting	Next Meeting
Board Meeting Minutes 20250415	Board Meeting Minutes 20250617